Fuel Cards and Reports

How do you know that fuel you are paying for ends up in your vehicles?

If your business does not have a clear policy and control of fuel expenses, then you may be open to more than just an inability to monitor costs. Without adequate control you may be paying for non-fuel items and fuel for vehicles that are not even on your fleet - in other words fraudulent claims.

This is a real concern for companies that allow their drivers to reclaim fuel on expenses or through business credit cards. Garage receipts simply do not provide the data that allows for checking or audit. Fuel cards are now an essential tool in managing total fleet costs and the accompanying reports allow you to keep tight control of fuel use.

Fuel cards have a number of benefits that can help your business:

• Itemised expenditure that is authorised for specific vehicles, or drivers, only
• Weekly fuel billing on one invoice without the need for drivers to complete expenses claims
• VAT reclaims on fuel simplified - no need to process receipts and numerous documents
• Mileage data provides the ability to measure fuel efficiency and plan servicing intervals
• Monthly reports allow you to be pro-active and analyse when and where fuel is purchased to help you reduce your overall spend and improve miles per gallon

UK Fleet Manager will help you set up fuel cards and pro-active reporting for your business vehicles. Contact us to find out how we can save your business money.